Guidelines for Data Storage, Backups & Syncing

Dear Team,

To ensure the safety and accessibility of your work-related data, we have established guidelines for utilising OneDrive for data storage and backup, as well as syncing Chrome profiles. Please adhere to the following instructions:

OneDrive Usage:

Saving Files:

Save all work-related documents, spreadsheets, presentations, and other files directly to your OneDrive account. Use the OneDrive folder on your computer to save files. This folder automatically syncs with your OneDrive cloud storage.

Organising Files:

Maintain a well-organised folder structure within OneDrive to easily locate and manage your files. Create separate folders for different projects, departments, or categories.

Version History:

Take advantage of OneDrive's version history feature. It allows you to view and restore previous versions of files. To access version history, right-click on a file in OneDrive on the web and select "Version history".

You can go back to an older version of the file if you need to.

Sharing Files:

When sharing files with colleagues, use OneDrive links instead of emailing attachments. This ensures everyone has access to the most up-to-date version. Avoid sharing sensitive or confidential information publicly. Set appropriate sharing permissions for each file.

Backup Best Practices:

OneDrive serves as a backup solution, but it's good practice to have additional backups. For critical files, consider periodic backups to an external drive or another cloud service.

Chrome Profile Syncing:

Google Chrome Sign-In:

Sign into Google Chrome using your Gmail address. This allows Chrome to sync your bookmarks, history, passwords, and other settings across devices.

Enabling Sync:

Ensure Chrome sync is enabled to keep your browsing data consistent. Click on your profile icon in Chrome, then select "Turn on sync" to enable syncing.

Privacy and Security:

Be mindful of the data you choose to sync. Avoid syncing sensitive personal information. Use strong, unique passwords for your Google account and Chrome profile.

Sync Settings:

Customise sync settings based on your preferences. You can choose to sync bookmarks, history, passwords, and more.

To access sync settings, click on your profile icon in Chrome, then select "Sync and Google services."

Additional Tips:

Regular Maintenance:

Periodically review your OneDrive files and Chrome bookmarks to remove outdated or unnecessary items.

This helps in keeping your storage organised and efficient.

Training and Support:

If you encounter any issues with OneDrive or Chrome syncing, reach out to the Support team for assistance.

Remember, by following these guidelines, you contribute to the security and efficiency of our digital workspace.

Thank you for your attention to these important practices.

Sincerely,

Ciptex Support Team